Workforce

Your people,
organised.

Jobseeker profiles, document verification, client relationships, and compliance tracking — structured, not scattered.

Jobseeker profiles

Four-step flow, approval, expiry tracking, portal

Document verification

Automatic checks on every submit and update

Client management

Contacts, billing, consent, inactivity flags

Your recruiters are copying worker details into spreadsheets by hand.

Nobody knows whose work permit expires next month until it already has.

New workers are signing employment agreements — on paper, in a drawer somewhere.

Jobseeker management

Every worker profile.
Everything your team needs to act on it.

Structured four-step profile
Personal info, qualifications, compensation, and documents — captured in one complete flow.
Self-registration supported
Workers can build their own profile after being invited. No recruiter data entry required.
Save as draft, finish later
Incomplete profiles save as drafts. Recruiters can return, filter, and resume at any time.
Clear approval workflow
Every profile starts as pending. Approve, reject with a reason, or return to pending on resubmit.
Employee ID assigned on approval
Verified workers get an auto-generated ID the moment their profile is approved.
AI document verification
Documents are checked automatically on every submit and update. Results appear on the profile.
Work permit and SIN expiry tracked
Expiry dates monitored and surfaced by urgency — expired, 30, 60, and 90 days out.
Dashboard expiry overview
A live panel shows which workers need attention, bucketed by how urgent it is.
Employment agreement sent automatically
The moment a profile is created, the worker receives their employment agreement to sign.
Worker self-service portal
Verified workers log in to see their profile, assigned positions, and timesheets.
Automated lifecycle emails
Welcome email, employment agreement, assignment notification, removal notification — all automatic.
Temp resident rules handled
SIN numbers starting with 9 automatically trigger work permit fields and document requirements.

Client management

Full client profile
Company details, contacts, billing addresses, payment terms, WSIB, currency, and more.
Three contacts, three addresses
Built for clients with multiple sites and multiple departments that need to receive documents.
Invoice CC routing per contact
Each contact can be flagged to receive invoice copies automatically — no manual CC required.
Draft with 60-second auto-save
Client forms auto-save while you work. No interrupted entry means starting over.
30-day inactivity flag
Clients with no activity in 30 days are automatically flagged — no manual tracking needed.
Consent history on profile
Every consent document sent to a client and its current status is visible on their profile.
Unique company name enforced
Duplicate client records are blocked at the point of creation.

Who it's for

RecruitersCreate and manage jobseeker profiles, review documents, track expiry dates.
Recruiter Managers & DirectorsApprove or reject profiles, oversee team pipelines.
Accountant ManagersManage client profiles and billing details.
AdminsFull access across all jobseekers and clients.
JobseekersSelf-service portal — their profile, positions, and documents to sign.

Book a 30-minute demo and we'll show you Workforce live.