Intelligence

Understand your operation.
Act on it.

Eight reports, real-time dashboards, document verification, and an AI assistant — so nothing in your agency happens without you knowing.

  • Reports
  • Dashboards
  • AI

Reports

Eight report types with CSV export and date or client filters

Dashboards

Role-specific metrics, trends, activity feed, expiry overview

AI

Document verification, candidate matching, staffing assistant

Your margin data lives in a spreadsheet that takes half a day to build each month.

You find out a recruiter did something wrong days after the fact.

You have no idea whether your agency is actually profitable per client.

Reports

Eight reports.
Every number your agency runs on.

  • Weekly Timesheet Report

    Every timesheet for a worker across selected weeks and clients — hours, rates, pay breakdown, deductions, invoice number, and payment method.

  • Margin Report

    For every invoice in a date range: what was billed to the client, what was paid to workers, and the margin — broken down by payment method.

  • Invoice Report

    All invoices in a date range with client, payment terms, amounts, currency, and email delivery status.

  • Deduction Report

    Every invoice that contains a negative line item — deduction amounts by jobseeker and total impact per invoice.

  • Rate List Report

    All active positions with pay rates, bill rates, premium rates, and overtime rates — filterable by client.

  • Sales Report

    Invoice line-item detail by client and salesperson — position, hours, bill rate, tax, and totals for a given period.

  • Clients Report

    A full export of every active client — contacts, addresses, payment preferences, pay cycle, and billing details.

  • Envelope Printing Report

    Worker addresses and pay details formatted for physical cheque or document delivery — with serial numbers, week endings, and payment due dates.

  • CSV export on every report

    Download the full result of any report as a CSV file — no server-side export step.

  • Date and client filters

    Every report supports date range filtering. Client-specific reports support multi-select client filtering.

Dashboards

The state of your agency,
the moment you log in.

  • Role-specific dashboards

    Admins see org-wide metrics. Recruiters see their own pipeline with a toggle to org-wide. Jobseekers see their own profile and placements.

  • 12-month trend charts

    Every core metric — profiles, positions, clients, timesheets, invoices — shows a rolling 12-month history you can expand per card.

  • Invoice and timesheet metrics

    Total invoiced, hours billed, total pay, bonuses, deductions, and regular vs overtime hours — on the admin dashboard.

  • Personal vs team toggle

    Recruiters switch between their own pipeline and the full agency view without leaving the dashboard.

  • Real-time activity feed

    Every significant action across the platform — creates, updates, sends, assignments — logged and broadcast live. No page refresh needed.

  • Document expiry overview

    SIN and work permit expiry bucketed by urgency — expired, within 30, 60, and 90 days — visible the moment you open the dashboard.

  • AI verification summary

    Total documents scanned and verified across the agency — on the dashboard, not buried in a report.

AI

AI that does real work —
not just a chatbot.

  • AI document verification

    Every time a jobseeker profile is submitted or updated, documents are automatically sent to an AI verification service — authentication score, tamper detection, and clarity check returned to the profile.

  • Per-document verification result

    Each uploaded document shows its own verification result: authentication percentage, whether it appears tampered, whether the text is clear, and whether resubmission is needed.

  • AI candidate matching

    Candidates are ranked against open positions using embedding-based similarity — not keyword search. Available from the Position Matching screen.

  • AI assistant

    An AI assistant built for staffing operations is available to all internal staff directly from the platform — no separate tool to open.

Who it's for

  • Admins & DirectorsFull dashboard with org-wide metrics, invoice and timesheet totals, AI insights, and all eight reports.
  • BookkeepersReports hub — weekly timesheet, deduction, invoice, margin, and rate list reports with CSV export.
  • Accountant ManagersReports hub — invoice, margin, sales, and rate list reports.
  • Recruiters & ManagersDashboard with personal and team-wide pipeline metrics, document expiry overview, and real-time activity feed.
  • All internal staffReal-time activity feed and AI assistant.

Ready to actually know how your agency is performing?

Book a 30-minute demo and we'll show you Intelligence live.

Book a Free Demo

or email us at hello@rhythence.com