From client intake to invoice — one platform that keeps every placement, timesheet, and payment running without the chaos.
Running a staffing agency shouldn't feel like this. Rhythence brings every part of your operation into one place — and keeps it in sync.
See the PlatformHow Rhythence works
Invite your recruiters, bookkeepers, and managers. Each person sees exactly what they need — nothing more.
Pick the Rhythence products your agency needs — Workforce, Payroll, Billing, Compliance, Intelligence. Set it up once with our team and it just runs from there.
Placements, timesheets, invoices, consent forms, and compliance training flow automatically. You focus on people.
Every placement. Every timesheet. Every invoice. One dashboard.
Book a Free DemoWhat Rhythence offers
Every deployment is built from modular products. Choose what your agency needs, pay only for what runs, and add more as you grow.
Six add-on products
Not sure which products you need?
We'll help you figure it out in your demo.
Built for every role in your agency
Log in with a company email — you land in your role-specific internal dashboard. Log in with a personal email — you land in the jobseeker self-service portal. One URL. No confusion. No separate apps.
Profiles, document verification, AI matching, assignment, expiry tracking.
Individual and bulk timesheets, deductions, pay summaries.
Invoices, billing, margin reports, payment tracking.
Full visibility across the whole agency. See everything, manage everyone.
Own pipeline + team-wide toggle. Manage their recruiter team.
Read-only view of clients and positions. No operational access.
Workers get their own self-service portal. They log in with a personal email and see only what's theirs — no internal data visible.
Real-time visibility
Most agency managers find out something went wrong after the fact. Rhythence is built so you never have to.
Every user lands on a dashboard built for their job. Admins see org-wide metrics and 12-month trend charts. Recruiters toggle between personal and team-wide view. Jobseekers see their own profile status and timesheets.
Every significant action logged and broadcast the moment it happens — no page refresh needed. Who created a client, verified a jobseeker, sent an invoice, assigned a candidate. Directors always know exactly what their team is doing.
A dedicated panel on recruiter and admin dashboards flags workers whose SIN numbers or work permits are approaching expiry — categorised by urgency. Stay ahead of compliance issues before they become placement blockers.
Pricing
Rhythence is built from products. Pick what your agency needs, skip what it doesn't. We configure and price it around your operation.
Core Platform + Workforce + Placements
Everything in Foundation, plus Payroll and Billing
Everything in Full Operations, plus Compliance and Intelligence
Some products build on each other. Our team will help you find the right combination in your demo.
No — that's the whole point. You choose only the products your agency needs. Core Platform is always included as the foundation, but everything else is configured based on your operation.
Yes. You can start with Workforce and Placements, run for six months, and add Payroll or Intelligence when you're ready. Rhythence is designed to grow with your agency.
We price based on the products you select, the size of your agency, and the number of active users and jobseekers. We don't do fixed tiers — we have a conversation and build a plan that fits. Book a demo and we'll walk through it with you.
One login page for everyone. A company email routes you to your internal role-specific dashboard. A personal email routes you to the jobseeker self-service portal. No separate apps, no separate URLs to manage.
Yes — Rhythence works for staffing agencies anywhere in the world. Workforce, Placements, Payroll, and Billing are fully global. A few features inside the Compliance product are Canada-specific (AODA training, WSIB fields), but those are clearly marked and won't affect the rest of your setup.
All data is stored with row-level security. Documents live in encrypted cloud storage. Two-factor authentication via SMS is required for all internal users. We take compliance seriously — it's built into the platform, not bolted on.
Yes. We can configure the platform with your agency's logo, name, and colours. Jobseekers and clients see your brand throughout. Ask about this in your demo.
Most CRMs are built for sales pipelines, not staffing operations. Rhythence is built specifically for agencies — it understands the difference between a jobseeker and a client, knows that a placement connects the two, and handles the timesheet and invoice that follow. A generic CRM doesn't do any of that out of the box, and you'd spend months trying to make it fit.
Rhythence works best for small to mid-size staffing agencies — typically those with a few recruiters, a bookkeeper, and management who need everything talking to each other. If you're still running things on spreadsheets and email chains, Rhythence is built exactly for where you are right now.
Yes. Jobseekers get their own self-service portal — they log in with a personal email and can view their profile, assigned positions, timesheets, and any documents they need to sign. Clients don't have a login portal today, but they receive invoices, consent documents, and assignment notifications directly by email.
Book a 30-minute demo. We'll show you the platform live, walk through which products make sense for your agency, and answer every question.
Book a Free Demoor email us at hello@rhythence.com