Placements

Get the right person
in the right role.

Positions, candidate matching, assignments, and a live calendar — everything between opening a role and having someone on site.

  • Position management
  • AI matching
  • Operations calendar

Positions

Rates, headcount, codes, and drafts — structured from day one

Matching & assignment

Ranked candidates, one-click assign, automatic emails

Calendar

Month, week, and day views of who is working where

You're matching candidates to positions in your head, or in a spreadsheet.

Workers find out about a new placement by text message or a phone call.

Nobody has a clear picture of who's working where next week.

Position management

Every open role, structured
from the moment it's created.

  • Auto-generated position code

    Every position gets a unique code scoped to the client — generated the moment you select them.

  • Full rate setup in one form

    Regular pay rate, premium pay rate, overtime rate, markup, and client bill rate — with a live calculator that links them.

  • Overtime settings per position

    Set the weekly threshold and rate on the position. Rhythence uses it everywhere — timesheets, payroll previews, pay summaries.

  • Headcount tracking

    Set how many workers the position needs. The system tracks how many are filled and how many slots remain.

  • Two position types

    Operational positions for staffing and assignment. Invoicing-only subcategory positions for billing without placement.

  • Draft with 60-second auto-save

    Position forms auto-save every 60 seconds while you're working. Publish when the role is ready.

  • Copy from an existing position

    Duplicate an existing position's setup for the same client or a new one — position code regenerated automatically.

  • Client address prefill

    The client's address fills in automatically when you select them. Edit if the site is different.

  • Rich filtering on the list

    Search by position code, title, client, location, employment type, category, experience level, or portal status.

Candidate matching & assignment

Find the right candidate.
Assign them in one click.

  • AI candidate ranking

    Candidates are ranked by semantic similarity between their profile and the position — not keyword matching.

  • Verified candidates only

    Only fully verified jobseekers appear in matching results. No unreviewed profiles in the pool.

  • Capacity enforced at assignment

    The system blocks assignment once all headcount slots are filled — at both the UI and API level.

  • Assignment email sent automatically

    The moment a worker is assigned, they receive an email with the position details. No manual notification needed.

  • Removal email sent automatically

    When a worker is removed from a position, they're notified immediately by email.

  • Assignment tracking by position

    See every worker currently assigned to a position, with inactive flags for workers who haven't been active in 60 days.

  • Assignment tracking by worker

    See every position a jobseeker is assigned to, past and present.

  • Worker self-service — My Positions

    Verified workers log into their portal and see their current assignments with full position details.

  • Full audit trail

    Every assignment and removal is logged to the activity feed with the user who made the change.

Operations calendar

A live view of who's working
where, and when.

  • Month, week, day, and agenda views

    Switch between views from the same calendar — all pulling from live assignment data.

  • Assigned workers shown by date

    Every active assignment appears on the calendar for its full duration — colour-coded as assigned.

  • Open headcount visible too

    Positions with unfilled slots show alongside assigned workers so gaps are always visible.

  • Day panel with position drill-down

    Click any day to see a full breakdown of that day's events — and navigate directly to the position detail.

  • Summary metrics by period

    Today, this week, this month, or a custom range — total placements, open positions, and assigned worker counts at a glance.

  • Invoicing positions excluded

    Subcategory billing rows don't appear on the calendar — only real placements show.

Who it's for

  • RecruitersView positions, run candidate matching, and assign workers to open roles.
  • Recruiter Managers & DirectorsCreate and edit positions, manage assignments, remove workers from roles.
  • AdminsFull access across all positions, matching, assignments, and the calendar.
  • Bookkeepers & Accountant ManagersView positions for timesheet and billing context.
  • All internal staffRead-only calendar view of active placements across all clients.
  • JobseekersMy Positions in their self-service portal — current assignments and full position details.

Ready to make placements without the back-and-forth?

Book a 30-minute demo and we'll show you Placements live.

Book a Free Demo

or email us at hello@rhythence.com