Stay audit-ready.
Always.
Digital consent, employment agreements, document expiry tracking, and compliance training — all in one platform, not spread across email threads and paper files.
- Digital consent
- Employment agreements
- Compliance training
Digital consent
Tokenised links, audit trail, consent dashboard
Employment agreements
Auto-sent on profile creation, portal blocked until signed
Compliance training
AODA, WHMIS, health & safety — bilingual library
New workers are signing employment agreements on paper — and nobody knows where they are.
You have no record of when a document was sent, whether it was signed, or by whom.
Compliance training happens once, informally, and is never tracked.
Digital consent
Documents signed online.
Every detail recorded.
Secure, tokenised signing link
Each recipient gets a unique link — no login required to sign.
Typed name and consent checkbox
Recipients review the document, type their full legal name, and confirm their agreement.
IP address and timestamp recorded
Every signature captures the signer's IP address and the exact time of signing — automatically.
Filled PDF archived per signer
When a document uses autofill, a completed copy with the signer's name and date is generated and stored.
Send to multiple recipients at once
One document, many recipients — each gets their own unique link and their own audit record.
Consent history on every profile
Every document sent to a jobseeker or client is visible directly from their profile, with current status.
Resend reminders to pending signers
Not signed yet? Resend the link to any pending recipient from the consent dashboard in one click.
Full internal dashboard
See all consent documents, filter by status, drill into per-recipient records, and track who still needs to sign.
Activity feed integration
Every send, resend, and signing action is logged to the agency activity feed.
Employment agreement automation
Every new worker signs before
they access anything.
The moment a jobseeker profile is created — by a recruiter or by the worker themselves — Rhythence automatically generates and sends them an employment agreement to sign. They can't access their portal, their assigned positions, or their timesheets until it's done. No manual step. No chasing. No unsigned agreements.
Triggered automatically on profile creation
Recruiter creates a profile, or worker self-registers — employment agreement goes out immediately.
Signed before portal access is granted
The jobseeker portal is fully blocked until the employment agreement is signed.
Autofill with worker name and date
The signed copy is generated with the worker's name and signing date stamped onto the document.
Signed status synced to the worker's record
Once signed, the worker's profile updates automatically — no manual confirmation needed.
Compliance training
Required training, built in.
Available to staff and workers.
AODA training
Accessibility for Ontarians with Disabilities Act — embedded compliance video, accessible to all staff and verified jobseekers.
Workplace violence and harassment
Awareness and prevention training, available to internal staff and workers from the same platform.
WHMIS training
Workplace Hazardous Materials Information System compliance video, built into the training library.
Health and safety training
General workplace health and safety training, available without leaving the portal.
Available to everyone on the platform
All internal staff and verified jobseekers access the training library from the same menu.
Bilingual — English and French
The full training interface is available in both English and French.
Who it's for
- Admins & DirectorsManage consent documents, templates, and the full consent dashboard.
- Recruiters & ManagersView consent records, resend signing reminders, track who has and has not signed.
- All internal staffAccess the compliance training library.
- JobseekersSign their employment agreement before portal access. Complete compliance training from their self-service portal.
Ready to make compliance something you don't have to think about?
Book a 30-minute demo and we'll show you Compliance live.
Book a Free Demoor email us at hello@rhythence.com